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Administrative Secretary - Pediatrics Support Services

Company: Penn State Milton S. Hershey Medical Center
Location: Hershey
Posted on: November 22, 2021

Job Description:

Penn State Health Milton S. Hershey Medical CenterLocation: US:PA:HersheyWork Type: Full TimeFTE: 1.0Shift: DaysHours: 8:00a - 4:30pJOB SUMMARY:The selected candidate will work directly with the Pediatric Clerkship Director and Pediatric Associate Clerkship Director. The administrative secretary will provide administrative and programmatic support for the Pediatric Clerkship Program. The administrative secretary is responsible for daily program coordination, management of all clerkship functions, and acts as the primary liaison between faculty, staff, and students. Essential Duties and Responsibilities include scheduling medical students, physician assistants, and other learners in each 4-week slot/rotation; recording and setting up evaluations within the OASIS web evaluation; record-keeping of completed clerkship clinical activities; coordinating didactic lectures for the medical students; reviewing visiting student applications to approve them for invitations to rotate at Penn State Health Children's Hospital; closely monitoring rotations to avoid overbooking. In addition, prior to the start of each clerkship rotation, this role is responsible for sending orientation and systems training information to Penn State Health students prior to their start date.MINIMUM QUALIFICATIONS:High School Diploma or GED required.Post high school education or equivalent experience, plus at least 2 years of related experience required.Proficient skill level of office software and computers, with strong application of general office support functions required.Advanced written and verbal communication skills.Ability to coordinate and be accountable for multiple tasks required.High level of confidentiality required.Preferred Microsoft Proficiency Level: Word: Intermediate; Excel: Basic; PowerPoint: Intermediate.Adheres to and exhibits our organizational core values as outlined by Penn State Health.If chosen for this position, you may be required to pass a Post Offer Employment Physical Exam in accordance with the measurements listed in the Work Task Analysis (WTA) report. This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.Penn State Health is fundamentally committed to the diversity of our faculty and staff. We believe diversity is unapologetically expressing itself through every person's perspectives and lived experiences. We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information. If you are unable to use our online application process due to an impairment or disability, please call between the hours of 8:30 AM and 4:30 PM, Eastern Standard Time, Monday - Friday, email or download our Accommodation Instructions for Job Applicants PDF for more detailed steps for assistance.Union: Non Bargained

Keywords: Penn State Milton S. Hershey Medical Center, Reading , Administrative Secretary - Pediatrics Support Services, Administration, Clerical , Hershey, Pennsylvania

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