Administrative Assistant - Site Leadership Team

Company: GlaxoSmithKline
Location: Marietta
Posted on: June 25, 2022

Job Description:

Site Name: USA - Pennsylvania - Marietta Posted Date: Apr 22 2022 The Site Leadership Team Administrative Assistant reports to the Site Director and supports the Marietta Lead Team. This role requires a high level of tact and integrity due to the great frequency of senior-level internal and external contacts and regular exposure to confidential data. Also, a thorough knowledge of the executive's accountabilities and method of operation, work independently with only general guidance on a variety of special projects. This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following... * Ensures personal objectives are aligned with site goals and objectives * Communicate and/or coordinate Site Director's instructions and desires with various individuals and/or departments. Provide and obtain information from other executives or outside representatives * Receive and screen telephone calls, letters and/or visitors for the Site Director and Marietta Lead Team. Organize and maintain the Site Director's calendar, correspondence and records, following up on pending matters with limited direction/supervision * Develop, design, maintain and update department reports, meeting agendas, project proposals and other routine and non-routine correspondence in a way, that is clear, timely and, when necessary, confidentially * Communicate and/or coordinate activities between multiple managers and departments * Organize site management meetings, including attendance, room set up and catering needs. Schedule, plan, and coordinate SLT appointments, SLT meetings, SLT conferences, site events * Perform as a Health & Wellbeing Champion for site by working with managers to plan and support conversations focused on team ways of working that help people understand the connection to healthy, sustainable ways of working * Author Ariba purchase orders and act as SME for Ariba or the site * Support audits as needed as a control room team member * Manage all GSK branded promotional materials and ensure GSK policy compliance for branded materials and employee gifts * Perform all job responsibilities in compliance with applicable EHS and GMP regulations, guidelines, policies, GSK standard operating & safety procedures, and industry practice and Industrial Excellence initiatives Why you? Basic Qualifications: We are looking for professionals with these required skills to achieve our goals: * High School diploma or equivalent * 5+ years experience providing administrative support to senior leaders Preferred Qualifications: If you have the following characteristics, it would be a plus: * Associates degree * Experience working in a GMP facility, governed by regulatory guidelines and standard operating procedures and SAP experience * Advanced IT skills to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet * Excellent communication and organization skills. Experienced in setting priorities, composing correspondence, collecting data and preparing reports * Mastery of standard software packages including MS Office. * Proven ability to handle confidential matters/data with a high level of integrity and confidentiality * Must be a committed team player prepared to work in and embrace a team based culture * The ability to communicate and negotiate with a positive and flexible approach to teamwork and the ability to interact well with all levels of the organization * Ability to handle multiple tasks simultaneously some with a high degree of sensitivity and confidentiality * Proven record of providing excellent internal and external customer service * Act as a change agent Why GSK? Our values and expectations are at the heart of everything we do and form an important part of our culture. These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities: * Operating at pace and agile decision-making - using evidence and applying judgement to balance pace, rigour and risk. * Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution. * Continuously looking for opportunities to learn, build skills and share learning. * Sustaining energy and well-being * Building strong relationships and collaboration, honest and open conversations. * Budgeting and cost-consciousness * LI-GSK #MariettaVaccines If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US). GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class. At GSK, the health and safety of our employees are of paramount importance. As a science-led healthcare company on a mission to get ahead of disease together, we believe that supporting vaccination against COVID-19 is the single best thing we can do in the US to ensure the health and safety of our employees, complementary workers, workplaces, customers, consumers, communities, and the patients we serve. GSK has made the decision to require all US employees to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. The only exceptions to this requirement are employees who are approved for an accommodation for religious, medical or disability-related reasons. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting For the Record site.

Keywords: GlaxoSmithKline, Reading , Administrative Assistant - Site Leadership Team, Administration, Clerical , Marietta, Pennsylvania