Clerical Assistant

Company: Aston Carter
Location: Columbia
Posted on: March 17, 2023

Job Description:

Description: Assist Community Manager and other personnel, including Home Office Staff, in maintaining daily operations of housing project(s) to provide housing to low-income families by performing the following duties personally or with the assistance of other personnel. This position reports to Community Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to: -Follow administrative directives and implement procedures for the administration of the housing project(s) in accordance with all applicable government agencies and according to the Tenant Selection Plan and Management Policies. -Maintain daily office hours (as determined by Manager) in conjunction with Managers. -Answer phones, open and date stamp all incoming correspondence; schedule appointments for Managers; responsible for mail duties. -Mail applications as needed; maintain supply of available applications. Accept applications, date and time stamp and give to appropriate Manager to review and log on waiting list book. -Process work orders from opening to closing and tracking pending items. Invoice tenant for any tenant charges and add charge to tenant account in Classic. -Prepare notices, print, and/or mail letters to residents as requested by Managers. -With instruction and information provided by Managers, follow-up on monthly unit inspections with Result of Inspection letter, prepare work orders related to results and schedule re-inspect if needed. Forward copies of all unit inspections to Home Office; keep copy in tenant file. -Maintain up-to-date and organized files. All filing should be done on a daily/weekly basis. All information in on-site files should correspond exactly to home Office file. Files should at all times be able to pass any government inspection. -Assist in any other requests or directions from Managers or Home Office. Monday - Friday 7:30am - 4:30pm 1 hour unpaid lunch Dress code: business casual (jeans okay) Skills: Administrative Assistance, Microsoft Office Suite, Data Entry, Office Management, Office Support, Customer Service, Customer Service Skills, Property Management Top Skills Details: Administrative Assistance,Microsoft Office Suite Additional Skills & Qualifications: Education: 1. High school diploma or equivalent Qualifications: 1. Administrative driven experience (will accept retail/service industry) 2. Great computer skills 3. Strong organizational skills 4. Strong customer service skills 5. Comfortable with working Independently Bilingual Spanish is nice to have. Experience Level: Entry Level About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Reading , Clerical Assistant, Administration, Clerical , Columbia, Pennsylvania