Pre-Employment Specialist

Company: Everstand
Location: Mechanicsburg
Posted on: February 27, 2026

Job Description:

Job Description Job Description Salary: $51,670.00- $57,192.82 Position Summary: The Pre-Employment Specialist Mechanicsburg Campus is a key contributor to Everstands mission by leading, coordinating, and delivering a seamless, compliance-driven pre-Employment experience for new Talent members across multiple regions. This role is responsible for managing all aspects of pre-employment processing, maintaining HRIS data integrity, and ensuring compliance with federal, state, and program-specific regulations (e.g., COMAR, ORR, MSDE). The HR Pre-Employment Specialist collaborates closely with Recruiting, Employee Relations, Quality Improvement (QI), and other Human Resources functions to ensure a welcoming and thorough start for every employee. The role will ensure the integrity of physical personnel files and HRIS data. The specialist is expected to ensure compliance with applicable federal, state, accreditation, and programspecific employment regulations including COMAR, OSSE, OLM, ORR, CARF, PA 3800, and Joint Commission standards to deliver a positive, missiondriven employee experience. Your efforts will help us fulfill our mission of enriching communities, one family at a time. Why Join Everstand? Find joy and purpose in your career. Join an inspired team of professionals who are transforming the lives of youth and enriching communities, one family at a time. Everstand is not a federal or state agency. It is an independent, not-for-profit organization that serves over 1,000 children annually across 12 locations. You would join about 600 teammates across DC, MD, PA, and WV who empower youth and their families to flourish within their community. Essential Functions: New Hire Pre-Employment Process o Leads end-to-end pre-employment activities for new hires, ensuring accuracy and compliance with regulatory and internal requirements. o Partners with pre-employment colleagues across the agency to ensure the New Hire Orientation (NHO) list reflects completion of pre-employment and compliance requirements. o Schedules and facilitates pre-employment in-person meetings, supporting new hires throughout the pre-employment process. o Launches and tracks pre-employment screenings, including drug screens, TB, fingerprinting, physicals, CPS (in and out of state), and criminal background checks. o Support new hires with initial RCYCP testing, application documentation, and submission, including transcript and fingerprint requests. Proctor-related exams. o Creates and distributes ID badges and orientation packets. o Ensures accurate and timely pre-employment documentation within HRIS/ADP and Orion systems. o Maintains a new hire checklist and verifies pre-employment compliance before issuing official offer/start date letters. Data Management & Regulatory Support o Inputs and maintains employee records in the HRIS, ensuring compliance with licensing, CARF, State regulation portals, and agency requirements. o Assists with complete & timely data entry into the HRIS (e.g., background check, TB testing, credentials, etc.) o Maintains and audits personnel files (paper and electronic) for ongoing compliance, including credentialing, licensure, physicals, and training documentation. o Updates and monitors the NHO master report/tracker and HRIS fields. o Runs monthly OIG fraud verifications. o Track due dates for required certifications and training to remain in compliance with licensing and accreditation regulations. Employee Experience & Stakeholder Engagement o Acts as a point of contact for pre-employment-related inquiries. o Provides exceptional service to new hires, hiring managers, and department leaders. o Partners with the HR manager to improve automation and streamline workflows/SOPs for efficiency and consistency. o Collaborates with QI, Training, and Employee Relations on pre-employment and pre-employment matters. Administrative & Programmatic Support o Supports compliance documentation and policy implementation across the agency. o Provides support for agency-wide audits and data requests. o Prepare and submit specific pre-employment and ad hoc reports for state and agency requirements (e.g., NHO, RCYCP). o Acts as back-up for HR administrative functions, including filing and the HR front desk. o Work closely with HR team members across regions to ensure uniformity in practices and compliance. o Uphold agency policies and confidentiality in all matters. Non-Essential Functions: Other than the essential functions of the job listed above, which are provided in detail and directly applicable and required for this position, this written job description is provided as a general guideline of the tasks and duties associated with this position. This written job description is not all-inclusive. Employees can and may be asked to perform tasks, duties, and functions beyond those listed in this written job description. Employees may be required to perform the tasks, duties, and functions of other positions and jobs as the needs of Everstand arise. Refusal to perform job tasks, duties, and functions beyond those listed in this job description may result in disciplinary action, up to and including termination of employment. This written job description is not a contract and in no way alters the at-will nature of the employment relationship. Core Competencies: State and Federal Clearance Knowledge Regulatory Knowledge and Interpretation Project Coordination High Proficiency in HRIS and Project Management Tools Ethical Decision-Making and Independence Required Education and Experience Bachelors degree in human resources, Business Administration, or related field; or an equivalent combination of 4 years of Human Resources or administrative experience. Knowledge of employment laws, compliance requirements, and best practices in hiring and recruitment. Strong organizational, communication, and interpersonal skills. Preferred Education and Experience Experience working in a regulatory, healthcare, or human services setting. Familiarity with HRIS platforms, i.e., ADP, BambooHR, or similar. Familiarity with compliance frameworks such as ORR, PA 3800, or auditing. Prior experience in pre-employment, pre-boarding, or compliance. Licenses/Certifications: PHR or SHRM-CP certification preferred but not required. Ability to obtain and maintain a notary within 90 days of hire. Must pass background checks (CPS, fingerprinting), drug screening, TB screening, and physical work-readiness. Supervisory Responsibility: n/a Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Due to the nature of the organization, occasional exposure to a residential and school environment where challenging behaviors, such as physical agitation, physical violence, and/or emotional outbursts, may be exhibited. Exposure to intense emotional environments; the role requires vigilance, adaptability, and resilience Physical Demands: The physical demands described here are representative of those required to perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to remain stationary; move; manipulate; operate; place, handle, or detect objects, tools, or controls; acquire; adjust; ascend/descend; position self; communicate; exchange information; and detect and distinguish. The employee must occasionally move/transport up to 25 pounds. Specific detection and discernment abilities include observing, recognizing, comparing, estimating, assessing, perceiving, inspecting, distinguishing, and determining. Position Type/Expected Hours of Work: This is a full-time position, 40 hours per week, Monday through Friday, 8:30 am to 4:30 pm. Travel is primarily local during the business day, though occasional travel to other locations is expected. Mileage reimbursement or agency vehicle provided for approved travel. This position is designated as nonessential for emergency and inclement-weather notices. Flexibility One standard remote workday per week may be available after the 90-day introductory period. Travel Organization footprint with local travel required; occasional out-of-state travel may be required. Additional Eligibility Qualifications Ability to work effectively with internal and external partners and stakeholders, demonstrating empathy, maturity, professionalism, and tact. Proven effective time management, planning, communication, and interpersonal skills Ability to solve problems. Ability to work independently. Ability to learn and effectively utilize different technology platforms. Ability to work in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to communicate in a clear, concise manner, both written and orally. Must be computer literate with competence in spreadsheets, databases, and other software utilized by the organization. Ability to interact with the public, staff, and clients in a professional, responsive, and trauma-informed manner. Ability to develop a sufficient understanding of agency functioning and goals to develop appropriate priorities. Ability to handle multiple tasks and work well in a non-structured environment. Ability to pass TCI certification both at employee orientation and per the schedule outlined by HR thereafter. (Non-Direct at hire). Ability to pass CPR/First Aid certification both at employee orientation and per the schedule outlined by HR thereafter. Ability to demonstrate the possession of a valid drivers license before employment and the ability to maintain the license and operate a motor vehicle thereafter. Ability to pass CPS/UII background check both before employment and per the schedule outlined by HR thereafter. Ability to pass a Tuberculosis Screening both before employment and per the schedule outlined by HR thereafter. Ability to pass a work-readiness physical performed by a certified medical professional both before employment and per the schedule outlined by HR thereafter. Ability to pass a Federal and State Fingerprinting Background Check, both before employment and per the schedule outlined by HR thereafter. Ability to pass a drug screen via urinalysis both before employment and randomly thereafter. EVERSTANDHP

Keywords: Everstand, Reading , Pre-Employment Specialist, Human Resources , Mechanicsburg, Pennsylvania